Car Sharing or use of Minibus

The Principles

Safety first for driver and also for the passengers
Price - not excessive and not free either
Time - it should not become an excessive burden
Easy - simple to understand
Valued - not taken for granted or assume anything
Commitment - there is an agreement / understanding between driver and passengers
Respectful - if somebody wants or does not want to provide a journey then let it be. There should be no pressure placed on doing something. It should be optional and have regard for each other as well as ensuring you take care of property
Minibus is better than private car sharing because all risks and expectations are with the firm offering the service and there is no risk of people falling out if expectations are not met even if it works out more expensive. However whilst this is the gold standard, it may not always be appropriate and hence why we need these principles for an alternative

Agree who the driver is willing to take

Eg just sisters or brothers
Men with their wives or sisters
Children
If more than one person in the car then does that change things
Who will sit where in the car

Agree with the driver who will go

Provide the name and contact details to the driver
Agree how many people are coming

Agree a price for a journey which is non-negotiable irrespective of age eg

200 miles £20 per passenger
100 miles £10 per passenger
50 miles or less £5 per passenger

The payment is for fuel / charging, wear and tear and the inconvenience of having to pick and drop people off. This is a voluntary act with no comeback if there is an accident or car is broken into. You are simply traveling as a group of friends and no extra liability may be assumed by either the driver or the passenger. If the driver does not wish to take the money then they are free to donate it but the payment must be made so that it is fair for all
The cost of car parking or any other costs should be agreed (and may be included in the price or paid extra)

Agree how payment will be made

Pay directly to the driver either 24 hours before hand or on the day itself
Can cancel up to 24 hours before the day otherwise you have to pay whether you go or not
If you do not pay then you cannot go on another walk until payment has been made

Agree a place to meet

Not your house (do you really want complete strangers to know where you live or to use your toilets etc
Use “What 3 Words” to agree a specific place
Consider a place near a tram stop ideally for all people to meet at an agreed time so people can get there by tram or be dropped off there or park their car nearby and join you.

Agree a time to meet

Fix a time and ensure all people arrive at least 10 minutes before the allotted time
Driver leaves at the precise time that has been agreed and sends a message when left

Agree if driver cancels

Driver should give at least 48 hours notice so that passengers can arrange alternative transport in the unlikely event that the driver has to cancel
Driver must refund all the money given within 24 hours (ideally as soon as possible) of deciding to cancel the journey

Return journey

Whilst people traveling together may wish to walk together too, this may not always be possible or appropriate
Please consider the comfort of others so try to get back to the car before the driver or at a fixed time.
Most of the time, the group sticks together and all return together.

Miscellaneous

The car should be reasonably clean, taxed, insured, road worthy
No smoking in the car
Bring a spare pair of clean shoes
Bring a bag to keep dirty shoes or clothing
Maintain good personal hygiene eg deodorant
Check if driver is happy for you to eat in the car
If there is a disagreement then please contact a member of the Admin team
South Manchester Muslim Walking Group cannot take responsbility for any disagreements but will help to try to find a compromise if this arises so long as the above rules are taken into consideration
If repeat offenders keep canceling then after 3 attempts, they will be barred from booking a walk

Car Sharing or use of Minibus

The Principles​

Safety first for driver and also for the passengers

Price - not excessive and not free either

Time - it should not become an excessive burden

Easy - simple to understand

Valued - not taken for granted or assume anything

Commitment - there is an agreement / understanding between driver and passengers

Respectful - if somebody wants or does not want to provide a journey then let it be. There should be no pressure placed on doing something. It should be optional and have regard for each other as well as ensuring you take care of property

Agree who the driver is willing to take

Eg just sisters or brothers

Men with their wives or sisters

Children

If more than one person in the car then does that change things

Who will sit where in the car

Agree with the driver who will go

Provide the name and contact details to the driver

Agree how many people are coming

Agree a price for a journey which is non-negotiable irrespective of age eg

200 miles £20 per passenger

100 miles £10 per passenger

50 miles or less £5 per passenger

The cost of car parking or any other costs should be agreed (and may be included in the price or paid extra)

Agree how payment will be made

Pay directly to the driver either 24 hours before hand or on the day itself

Can cancel up to 24 hours before the day otherwise you have to pay whether you go or not

If you do not pay then you cannot go on another walk until payment has been made

Agree a place to meet

Not your house (do you really want complete strangers to know where you live or to use your toilets etc

Use “What 3 Words” to agree a specific place

Consider a place near a tram stop ideally for all people to meet at an agreed time so people can get there by tram or be dropped off there or park their car nearby and join you.

Agree a time to meet

Fix a time and ensure all people arrive at least 10 minutes before the allotted time

Driver leaves at the precise time that has been agreed and sends a message when left

Agree if driver cancels

Driver should give at least 48 hours notice so that passengers can arrange alternative transport in the unlikely event that the driver has to cancel

Driver must refund all the money given within 24 hours (ideally as soon as possible) of deciding to cancel the journey

Return journey

Whilst people traveling together may wish to walk together too, this may not always be possible or appropriate

Please consider the comfort of others so try to get back to the car before the driver or at a fixed time.

Most of the time, the group sticks together and all return together.

Miscellaneous

The car should be reasonably clean, taxed, insured, road worthy

No smoking in the car

Bring a spare pair of clean shoes

Bring a bag to keep dirty shoes or clothing

Maintain good personal hygiene eg deodorant

Check if driver is happy for you to eat in the car

If there is a disagreement then please contact a member of the Admin team

South Manchester Muslim Walking Group cannot take responsbility for any disagreements but will help to try to find a compromise if this arises so long as the above rules are taken into consideration

If repeat offenders keep canceling then after 3 attempts, they will be barred from booking a walk

To be reviewed 6th December 2022

The Principles